Plan

Postpone or call off

What is refundable, by when, the notice required and what you would lose. Earliest deadline first.

Team can see all of this, and only the couple can call the wedding off.

Timeline Run of show License Move the date Postpone or call off

Up to $14,200

Of the $21,748 you paid, what can move to a new date on paper, and none of it is guaranteed. Hacienda's $13,000 needs a date it has open, named by Wed Sep 16; Lumen's $1,200 moves "if available". No paper prices a postponement, so the other $7,548 is a question for each vendor. from your document

Wedding insurance lists $25,000 of cancellation cover for named causes, with notice within 30 days of the cause. It is not subtracted here, because it depends on why. The policy, p. 3, §5

The one open questionRosela flags it, and does not choose

Hacienda §11 and §11.1 disagree, and $14,996 rests on it

§11: "Cancellation within 60 days of the event: 100% of the contract is due." That window opened Tue Aug 18. §11.1: "With notice at least 30 days before the event, amounts paid above the deposit are returned." Ask Renee by Wed Sep 16: §11.3's free date change ends that day, and the §11.1 window closes the next. The same email asks about the load-out, 12:00 am at §9.3 against 12:30 am at §13.

To: renee@haciendadelcedro.example, from ana-y-jose-4f2@inbox.rosela.app

Hi Renee, two things in our contract read differently, and we would like to know which holds. First, §11 says 100% is due within 60 days of the event, and §11.1 says amounts above the deposit are returned with 30 days' notice: which one applies if we ever had to cancel or postpone before Sep 16? Second, load-out is 12:00 am at §9.3 and 12:30 am at §13, and Lone Star Rentals plans to pick up by 12:30 am on October 18: which time holds? Thank you, Ana and José

Earliest first	Ask by	Paid	Moves on paper	Paper is silent
Hacienda del Cedro Contract, p. 7, §11.3: "One date change at no fee, more than 30 days before the event, subject to availability"	Wed Sep 16	Ana, $13,000	$13,000 with a new date	$0
Lone Star Rentals Contract, p. 2, §5 names cancelling, not moving	Wed Sep 16	José, $1,500	$0	$1,500
Hotel Colorado block Agreement, §5.1: it releases Thu Sep 17 whether you postpone or not, and the floor is billed after that, up to $7,098	Thu Sep 17	Nothing yet	$0	$0
Lumen Photo HoneyBook contract, §8: "Retainer moves to a new date if available"	Not stated	José, $1,200	$1,200 if available	$0
Barton Bar Co., Bloom & Vine, Sonido Lago No paper names a new date	Not stated	$3,400	$0	$3,400
Prensa Papel, rings, insurance premium Invitations carry the old date, the policy ends Oct 18, and the rings are kept	Not stated	$2,648	$0	$2,648
Capitol Coach Contract, p. 2, §5: says nothing about a new date	Not stated	Nothing yet	$0	$0
Padre Miguel Torres, Iglesia de San Ignacio No paper on file. The Mass date is his to give, so ask him first.	Not stated	Nothing yet	$0	$0
Total		$21,748	Up to $14,200	$7,548 to $21,748

Each clause is read from your paper, and silence counts as nothing. The $35,068 left to pay keeps its dates and its reminders until each vendor answers. The hotel's floor, up to $7,098, is not in these totals. Elena's $1,500 is hers, so tell her first. Not legal advice. Have a date in mind? Move the date

Earliest first	Notice by	Paid	Back	Lost	Still owed
Barton Bar Co. Contract, p. 3, §6: "Inside 60 days the full balance is due"	Passed Tue Aug 18	Ana, $1,500	$0	$1,500	$5,032
Lone Star Rentals Contract, p. 2, §5: "Deposit kept inside 30 days", so day 30 is already too late. It says nothing about the $4,890 balance.	Wed Sep 16	José, $1,500	$1,500	$0	Not stated
Hacienda del Cedro Contract, p. 7, §11 and §11.1, which disagree. ask Renee. §11.1 takes notice "at least 30 days before", so day 30 still counts.	Thu Sep 17	Ana, $13,000	$7,000 or $0	$6,000 or $13,000	$0 or $7,996
Hotel Colorado block Agreement, §5.1: the floor is billed after release, up to $7,098	Thu Sep 17	Nothing yet	$0	$0	$0 before release, up to $7,098 after
Bloom & Vine Contract: no cancellation term in its 8 figures	Not stated	Elena, $1,500	$0	$1,500	Not stated
Lumen Photo HoneyBook contract, §8: "Retainer moves to a new date if available." It states no refund for calling off.	Not stated	José, $1,200	$0	$1,200	Not stated
Sonido Lago Contract, p. 1: no cancellation term	Not stated	José, $400	$0	$400	Not stated
Prensa Papel, rings, insurance premium Printed, spent or kept. A ring return would lower this, and Receipts takes it.	No term	$2,648	$0	$2,648	$0
Padre Miguel Torres, Iglesia de San Ignacio No paper on file. The $450 offering is due Sat Oct 10, so tell him before then.	Not stated	Nothing yet	$0	$0	Not stated
Capitol Coach Contract, p. 2, §5: "Deposit kept inside 30 days"	Thu Sep 17	Nothing yet	$0	$0	Not stated
Total		$21,748	$1,500 to $8,500	$13,248 to $20,248	$5,032 to $13,028

Each clause above is read from your paper; where a paper says nothing, this page says so and counts nothing. Not counted, because the paper is silent: $14,170 in balances (Lone Star $4,890, Bloom & Vine $3,000, Lumen $3,000, Sonido Lago $1,250, Mariachi $800, Dulce Luna $780, the parish offering $450). Ask each vendor. Not counted, because it comes after release: the hotel's floor, up to $7,098; no clause says it falls away if you cancel first, so ask Joanna. Elena's $1,500 and $3,000 are hers, so tell her first. Back, by payer: José $1,500, Ana $0 or $7,000. Not legal advice.

A kind message, waiting

To each vendor, one by one

Who gets it: 11 vendors you hired, each from the wedding inbox

We need to postpone our wedding, with no new date yet. We will write as soon as we know, and we would love to keep working with you. Please tell us what you need from us. Ana and José

To 58 households, in their own languages

Who gets it: 52 by email, 4 by paper, 2 through a named relative

Our wedding is postponed, and everyone is well. We will write again when we have a new date.

Pospusimos nuestra boda, y todos estamos bien. Les escribiremos cuando tengamos una nueva fecha.

Then

Once you both confirm, a line says so on every screen. Hold deadlines pause, never deleted, so a postponement can become a new date. The hotel's does not: it releases Thu Sep 17 either way, so that reminder keeps running, and so do payment reminders while money stays due.