Money and Vendors
Their part of the day
A plain email in wording you approve, written as questions and not as an audit. It holds only what you share with this vendor.
Nothing leaves until you approveHacienda del Cedro
Your part of Oct 17
To: renee@haciendadelcedro.example
Attached: run of show, plan of Salón Grande, one-page brief
Hi Renee, here is your part of the day: rentals at 9:00 am, cocktail hour at 5:30 pm, guests seated at 6:30 pm, dinner at 7:00 pm, cake at 9:00 pm, exit at 11:00 pm. The room is set with 15 farm tables as drawn. Does anything here not work for you? Could you also tell us if a walker fits through the patio doors? Thank you, Ana and José
A time they already heard has changedSample
The difference, and nothing else
To: hank@lonestarrentals.example
Before
After
Load-in9:00 am
Load-in8:30 am
Hi Hank, could load-in move from 9:00 am to 8:30 am on Oct 17? Everything else stays the same. Thank you, Ana and José
What a vendor can do by replying
They need nothing from Rosela| They reply | What happens |
|---|---|
| Confirm | Files itself |
| Say a payment arrived | One card, then "received" on the payment |
| Propose a change, or an amount outside the tolerance | One card in your Inbox |
| Say "cannot source" and offer a substitute | One card, on the same line of the brief |
| Attach a proposal, stock photos, a mock-up or a delivery photo | Goes to Documents and lands on the same line |